- Directors’ report
- Income statement
- Balance sheet
- Notes
All features are in pilot now
Your whole company.One agent.
Mivena brings orders, stock, invoices and finance into one system. An AI agent that learns your company prepares the work, and you approve it.
A waitlist for companies that want to start early.
An invented example: the owner of Example Company Ltd asks their agent questions. Pick a question to see the answer.
Which orders came in overnight?
- Reading e-mails, EDI and PDFs
- Finding customers and items
- Checking prices and stock
14 orders came in overnight. 12 are ready and waiting for your OK. 2 need you: a new price, and too little stock on Friday.
In pilot nowWhat do we need to reorder?
- Reading stock levels
- Working out weekly sales
- Comparing with delivery times
3 items run out before the next delivery. I have drafted 2 purchase orders.
In pilot nowHow did sales go in September?
- Fetching what was invoiced each month
- Comparing with August
Sales came to 1.84 million kronor in September. That is 12% more than in August.
In pilot nowPrepare the income statement for the third quarter
- Fetching the books for July to September
- Setting out the income statement
- Checking the totals once more
The operating result is 612,000 kronor. That is 9.8% of sales.
In pilot nowMake a presentation for the board meeting
- Picking the figures from the quarter
- Drawing the charts
- Laying out three slides
Three slides are ready: the overview, sales and the quarter. Change anything you like before the meeting.
In pilot nowPrepare the annual report
- Fetching the year-end accounts
- Setting it all out under K2
- Writing the directors’ report
A draft under K2 is ready. Once you approve it, the auditor gets a link.
In pilot nowOrders overnight14
- EDIDemo Foods Ltd14 linesReady
- E-mailDemo Harbour Café“The usual, plus 2 crates”Ready
- PDFDemo Hotel North6 linesReady
- EDIDemo Wholesale LtdPrice differs from the price listNew price
- E-mailDemo School KitchenWants delivery on FridayStock runs short
9 more orders, all ready
12 ready, 2 need youApprove 12
Stock against the reorder point
- Rolled oats 1 kg4 days left
- Rapeseed oil 5 L3 days left
- Chopped tomatoes19 days left
- Wheat flour 2 kg2 days left
- Penne pasta 5 kg15 days left
Reorder point
Draft purchase orders
Demo Mills LtdOats and wheat flour, 2 palletsDraft
Demo Oils LtdRapeseed oil, 60 cansDraft
Sales per month, million kronor+12% on August
Income statement, July to SeptemberSEK
| Net sales | 6,245,000 |
|---|---|
| Cost of goods | −3,870,000 |
| Gross profit | 2,375,000 |
| Staff costs | −1,210,000 |
| Other costs | −553,000 |
| Operating result | 612,000 |
| Operating margin | 9.8% |
Draft. You and your accountant review it before anything is filed.
The auditor gets a link once you approve.Review the draft
One system instead of many.
Most companies work across several programs: a business system, bookkeeping, a warehouse system, an EDI operator, an invoice portal, Excel and e-mail. The same figures get typed in more than once. Mivena keeps it all in one place, and the agent can answer questions about the whole company.
You do not have to replace everything at once. Mivena connects to the systems you have and takes over one area at a time.
- Business system
- Bookkeeping
- Warehouse system
- EDI operator
- Invoice portal
- Excel
- The inbox
- Reports
What the agent does.
Every feature below is in the pilot today and will be available to everyone. Some may be paid add-ons, which we agree on when you start.
Orders
- Reads orders in every format: e-mail, PDF, EDI and Excel (In pilot now)
- Sends order confirmations (In pilot now)
- EDI to and from the retail chains (In pilot now)
- Delivery notes with pallet labels and freight (In pilot now)
Stock and purchasing
- Reorders in time (In pilot now)
- Goods receipt with batch and best-before (In pilot now)
- Warehouse system with scanner (In pilot now)
Invoices
- E-invoices and Peppol (In pilot now)
- Matches payments (In pilot now)
- Sends reminders (In pilot now)
- Receives supplier invoices (In pilot now)
Finance and reports
- Sales and charts when you ask (In pilot now)
- Income statement and VAT (In pilot now)
- Annual report (In pilot now)
- Presentations for the board and the bank (In pilot now)
One system costs less.
A company often pays between SEK 50,000 and 150,000 a year for the programs Mivena replaces. With Mivena it comes to about SEK 40,000 a year.
Todayoften SEK 50,000–150,000 a year
With Mivenaabout SEK 40,000 a year
- Business system
- Bookkeeping
- Warehouse
- EDI
- E-invoicing
- Approval
- Reports
We do the work
The agent takes in orders, sends invoices and keeps stock up to date. You approve what goes out.
More time for customers
Less time goes on moving figures between programs. Work out your own time below.
Approximate amounts per year, excluding VAT. What you pay today depends on your programs and contracts.
The time it takes today.
Move the sliders. The result uses your own figures.
Time spent each month
hours a month
full-time roles
Each bar is one full-time role, 160 hours a month.
With Mivena the agent prepares orders and invoices and you approve them. That time goes to customers and sales instead.
You decide how much the agent does on its own.
The agent starts with limited permissions and gets more as it shows it gets things right. You can always step back a level.
This morning’s ordersWhat happens
- Demo Foods Ltd14 lines, regular itemsWaiting for your OK
- Demo Harbour Café“The usual, plus 2 crates”Waiting for your OK
- Demo Wholesale LtdPrice differs from the price listWaiting for your OK
- Demo School KitchenNew delivery addressWaiting for your OK
The agent handles real orders only once 98% of order lines match what your team did with the same orders.
Every decision is logged with its reason
The log can only grow, never change- ReadE-mail from Demo Harbour Café, no attachments
9f2c41 - Found the customerDemo Harbour Café, the sender is a known contact
3a7e08 - Understood“The usual” is the 6 lines they order every Tuesday
c51b9d - Checked stockAll in stock, the 2 extra crates of oat drink too
6d0f72 - DraftedOrder confirmation, pick list and invoice. Not sent
e84a13 - Approved by AnnaAll three documents sent
27bc5e
Your own AI.
The agent learns your company, your customers and your items. What it learns stays with you.
Learns from you
When you correct something, the agent keeps the correction. After a few weeks it knows your customers, items and terms.
Private
Each company has its own memory and keys. What the agent learns from you is never used to train anyone else’s AI.
Runs in the EU
The agent runs on servers in the EU that we rent and only Mivena uses. Your documents are not sent to any outside AI service.
Learned this weekInvented examples
- “The usual” from Demo Harbour Café is 6 lines every Tuesday
- Demo School Kitchen wants delivery before 7 am
- “Penne large” means penne pasta 5 kg
- Demo Wholesale Ltd gets 3% off full pallets
- Before weekends, Demo Hotel North orders double
Set it up yourself.
You do not need a consultant, and it takes an afternoon.
Upload what you have
Customers, items and prices, as Excel or an export from your business system.
Connect the order mailbox
Forward the address your orders arrive at. The agent starts reading.
Choose the warehouse
Your own or a third-party warehouse. The agent sends the pick lists there.
Choose your chains
Mivena connects to each retail chain once, for all customers. You pick the chains you deliver to.
If you get stuck, we help.
More time for work that needs a person.
The time spent moving figures between programs today can go to customers and sales.
Owner and CEOAsks the agent and gets the answer straight away, without searching five programs. 
The officeApproves what the agent has prepared and has more time for customers. 
The warehouseGets pick lists that are right and knows in good time what is arriving.
Photos: Adobe Stock.
Common questions
Do we have to switch every system at once?
No. Mivena connects to the systems you have today and takes over one area at a time, usually orders first. You set the pace.
What will it cost?
Every feature is released to everyone. Some parts may be paid add-ons. We agree on price and add-ons with you when you start, which is why the sign-up asks what you could spend each month. The waitlist is free.
Is our data safe?
Each company has its own memory and keys. What the agent learns from you is never used to train anyone else’s AI. The agent runs on servers in the EU that only Mivena uses, and every decision is logged with its reason.
Does it work for our industry?
Mivena is built for companies that sell goods to other businesses, whatever the industry. Tell us what you do when you sign up and we will be in touch.
When can we start?
First, three pilot companies run their orders in Mivena. After that we open to the waitlist, in the order companies signed up.
Join the waitlist.
We open to the waitlist once three pilot companies run their orders in Mivena. Tell us a little about your company so we know where to start.
- You sell goods to other businesses.
- The same figures are typed into several programs every day.
- You want to spend more time with customers.
Thank you, you are on the list.
We will e-mail you before we open. To be taken off the list, e-mail info@mivena.se.
Technical details: standards and security
- Own EDI engine
- EANCOM ORDERS, INVRPT and PRICAT in; ORDRSP, DESADV and INVOIC out, over our own AS2 station.
- E-invoicing
- Peppol UBL with the national rules, EDIFACT INVOIC, and Finvoice.
- GS1
- SSCC numbers on your own company prefix; pallet labels read without retyping.
- Own AI model
- An open-weight model (Apache 2.0) on rented servers in the EU. Learning lives in Mivena’s own database, so the model can be swapped.
- Every decision logged
- An append-only, hash-chained log: what the agent did, why, and who approved it.
- GDPR by design
- Personal data sealed per person and erasable on request; invoices kept as bookkeeping law requires.
- One shared model
- Every connection translates to and from the same internal order model, never straight from one system to another.
- Your language
- The app in Swedish, Norwegian, Danish, Finnish, English and German.